OneDrive saves the day as your portable scanner

OneDrive saves the day as your portable scanner

You’re working from home and getting things done when you realise you need to print, sign, and scan a document.

You have a printer, so that’s fine. However, there is no scanner. That’s vexing. How are you going to get this done today?

Microsoft 365 is here to help! A scanner is built into an app that you may already be using. Everything you need to know is right here.

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These are the threats to worry about

These are the threats to worry about

An easy-to-read guide to the nine most dreadful types of malware.

All businesses are constantly targeted by malware. And it’s estimated that there are now one billion pieces of it floating around.

What exactly is malware? It is malicious software designed to cause harm to your IT systems or steal your data.

Most IT professionals are terrified of malware. It should frighten you as well.

We’ve created a brand new guide to educate you on the nine most common types of malware. It has been written in such a way that anyone can understand it.

Don’t let an Arsenal fan ruin everything

Cybercrime is a massive threat to every business on the planet, but there are simple things you can put in place to make your business less attractive to cybercriminals, perhaps the simplest being good practice when it comes to passwords.

Something that makes it only too easy for hackers to gain access to systems and sensitive data that they shouldn’t, is poor password practice. What do we mean by that?

You might have all the data security policies under the sun that have been read and signed by your team, but all it takes is one of your employees to ignore it and set their password as ‘ArsenalRGReat123!’ for everything, get their emails hacked by a cyber criminal who finds them on LinkedIn, looks for them on Facebook, sees them outside the Emirates stadium in an Arsenal shirt and then guesses their password, for you to lose serious money.

Argh!

Don’t leave the security of your business up to an Arsenal fan. (Arsenal fans, please feel free to replace with a different team of choice!) if you’d like us to talk you through, implement, and provide training for the use of a password manager,  give us a call on  01732 617788 or drop us an email to [email protected]. We can chat about what you need, and how you might get the best out of it for your business. Got a jam-packed schedule? Book an appointment with Jon Cross here. Password managers are a really great tool, and we think everyone should be using one!

Prevent virtual meeting overload with SharePoint

Prevent virtual meeting overload with SharePoint

Working from home has been a challenge for everyone, particularly those who had to make it work immediately without having any experience of doing so pre-pandemic. When working in an office space, it’s so easy to have a quick catch up and find out where someone is at on a project, but with everyone working from their homes, keeping up-to-date is much more of a challenge.

 

Virtual meetings are also no longer a novelty, and having multiple video catch-ups in a day can no only zap your energy, but they can seriously disrupt your work day. So what if we told you, that as part of Office 365, you can use SharePoint online?

 

What is SharePoint?

 SharePoint is a cloud-based platform which offers a way to connect your team with the creation, storage, and sharing of documents.

 

You can create team sites for projects, where members working on that particular project can view and collaborate on documents. You can also create an intranet for your whole business, where news can be shared with colleagues, and everyone can access forms, lists, and libraries of information they need to carry out their roles effectively.

 

It’s even available in mobile app form, so you can stay up-to-date even when you’re not sat in front of your big screen.

 

Is SharePoint secure?

As far as security goes, SharePoint makes it very easy to set access permissions. You can set them at individual, group, or security group level. This means you can have HR, Sales, Marketing, and Accounts all working and accessing the files that they need, while not being able to access those they don’t need to see.

 

Aside from the obvious benefits for privacy reasons, restricting access to certain files based on who needs to see them is also good practice for security, because it reduces the chance of someone external to your company accessing sensitive information.

 

With many businesses we’re speaking to looking to continue with working from home, even if that’s in a part-time capacity, we’d love to discuss how we think you can best utilise SharePoint for your business. Give us a call on 01732 617788 or drop us an email to [email protected]. Let’s reduce the need for quite so many video meetings! 

The data security equivalent of leaving your windows open

The data security equivalent of leaving your windows open

We all take great precautions to keep our homes safe.

However, not all business owners and managers share the same attitude toward data security.

That’s insane. Because there are far more people attempting to access your company’s data than attempting to steal your television.

Here are four important steps you can take to improve your company’s data security.

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