Make project work a joy with Microsoft Teams

Make project work a joy with Microsoft Teams

When you’re working on several tasks at once, it’s easy to get overwhelmed and feel a bit like you’re wading through quicksand. As well as being detrimental to you, it can have a knock-on effect with other colleagues as well.

If the last year or so has taught us anything, it’s that everyone benefits from a bit more flexibility.

Going forward, remote workers may need to do some work from the office, or office workers may need to work from home, or attend meetings offsite. And those who work hours outside of the norm, may need to adapt to the schedules of their colleagues sometimes.

 It might sound like a bit of a nightmare facilitating all of that across your business, but it really doesn’t have to be.

 Microsoft 365 has a great solution when you feel like you and your people are being pulled in lots of different directions: Microsoft Teams. You have probably already heard of Teams, but if you haven’t, it’s a portal for communication – video calling and quick messaging, but before you switch off, it’s also so much more than that.

 It’s a cloud-based application where you can create projects and add the appropriate team members to them. Within these projects, you can arrange meetings online (without needing to open your Outlook calendar) make calls, and even share documents for collective editing.

If you are away from your desk, there’s also a mobile app so you can keep up to speed. It’s a great way of keeping everyone up-to-date and documents in the right place – whatever else you’ve got going on. We love it!

If you’d like to know more about Microsoft Teams, give us a call on 01732 617788 or drop us an email to [email protected]. We can chat about what you need, and how you might get the best out of it for your business. Got a jam-packed schedule? Book an appointment with Jon Cross here. We’re always happy to help.

Keep your sanity intact when it comes to projects, with Microsoft Teams

Keep your sanity intact when it comes to projects, with Microsoft Teams

When you’re working on a big project, it can be hard work at the best of times, even when you’re all together in the same office space. The challenges become greater, when you add distance and not being able to see each other in person, into the mix. One of the best ways we’ve found for removing the frictions that come associated with remote working, is making sure the tools you’re using are completely fit for purpose and well-suited to everyone. For this, we recommend Microsoft Teams in particular.

What’s so great about Microsoft Teams?

Since it was launched, it’s the fastest growing app in the history of Microsoft – more than 330,000 companies are using Teams worldwide very successfully, and they can’t all be wrong!

#1 Not just about the chit chat

When you conjure an image of MS Teams in your head, what are you thinking of? Video calling? Chat? Well yes, it does have both of those features but the power of it goes far beyond that. Within the chat feature, you can share files or integrate it with other Microsoft products like OneNote or Office which means you don’t need to keep switching windows to find information that you need. You can even schedule meetings straight from chat – what a timesaver!

#2 Streamline your meetings

Hands up who likes hosting meetings? We thought not. In the age of virtual meetings especially, it’s easy to get involved in something and then realise 5 minutes beforehand that you need to find the agenda, agreed action points from somewhere else, and there was another document you wanted to go through- where’s that?

Meetings in Teams are a breeze. As soon as you’ve created the meeting you can chat to participants about the agenda, share files so they can all see them, and keep the meeting notes all in one place for easy access and finding. Once the meeting is over, the recording is available right alongside the notes and agreed actions – easy for anyone who missed the meeting, and a great way to keep on top of things.

four avatars on a group video call

A reduction of the dreaded emails

By structuring the conversation in Teams, in a way that suits your business, quick conversations can be held here rather than clogging up your inbox and giving you more stuff to wade through every time you check it.

Collaborate on documents from within Teams

Teams integrates seamlessly with Office 365, which means there’s no need to switch apps when collaborating on a document. You can create one, and share it with your teammates immediately so you can work on it together – it’s as easy as pie.

Get the app!

If your work takes you beyond the desk, then there’s no need to miss out on important conversation. You can download the Teams app and have access to all of your apps and documents as well as chatting, and joining meetings. You’ve got the power!

Would you like to know more? Give us a call on 01732 617788 or drop us an email to [email protected]. We’ve also got a guide about how to download and set up Teams to make the most out of it. You can download that here.